Office Administrator
Job Type
Full-time, Temporary
Description
Location: Milwaukie, Oregon - In-Person Only
Company: Dark Horse Comics
Job Type: Full-Time - 90-day assignment
This is a temporary position expected to last approximately 90 days to provide coverage during an employee's leave of absence. The duration may be extended or converted to permanent based on business needs.
About Us:
Dark Horse Comics is a leading publisher in the comic book and entertainment industry. We are seeking a highly organized and proactive Office Administrator to oversee daily office operations, ensuring efficiency and seamless administrative support across departments. This role serves as a key contact for internal and external inquiries and is integral to maintaining a professional and welcoming office environment.
Job Summary:
The Office Administrator will be responsible for managing clerical and administrative functions to support the overall efficiency of the office. This includes coordinating office operations, handling correspondence, maintaining records, and providing support to various departments. The ideal candidate is detail-oriented, proactive, and capable of problem-solving independently.
Key Responsibilities:
- Manage front desk operations, including greeting visitors, handling inquiries, and managing phone calls professionally.
- Oversee office supplies, equipment, vendor relationships, and support our facilities management.
- Maintain and organize physical and digital filing systems, ensuring accurate data entry and record keeping.
- Handle correspondence, schedule meetings, and support internal communication efforts.
- Assists in coordinating company events, meetings, and celebrations
- Track and manage employee lists (birthdays, anniversaries, parking assignments, etc) and related communications.
- Support HR with clerical duties supporting recruitment, onboarding, and payroll
- Assist managers and departments with administrative projects and special assignments.
- Ensure office security procedures are followed, including visitor logs, badge distribution, and opening/closing procedures.
- Perform general administrative duties such as mail distribution and office organization.
If you are an organized and detail-driven professional looking to contribute to a fun and creative workplace, we want to hear from you!
Requirements
- High school diploma or equivalent required
- Minimum of 2 years in an administrative or office support role.
- Strong organizational and multitasking abilities with a keen attention to detail.
- Proficiency in Microsoft Office, Google Workspace, and general office equipment. Mac OS strongly preferred.
- Excellent verbal and written communication skills.
- Customer service-oriented with the ability to interact professionally at all levels.
- Experience handling confidential information with discretion.
Salary Description
- $18 - $21 / Hour